tiCrypt 2.18.1

Share

ResearcherRequires: User role

Permission requirements

• Vault Files and Directories
  • View the history of their files (sharing, project tags, deletion)
  • Share their files (also needed to upload)
  • Unshare their files
  • View their directories and their groups' directories

Share a File

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1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select the file you want to share.
4. Select Manage Share.
5. In the prompt, click Share with a user or group, select the user(s) or group(s) you want to share the file with, then click Share with N (N is the number you selected).
6. Click Close.

note

You can only share files with groups you are a member of. Manage Share also hides groups whose project is not active for you and groups where you lack the Add Directory Entries group permission.

New shares expire by default

Every share you add in Manage Share gets the system's default expiration, 30 days unless your administrator changed it. To share a file permanently, turn the expiration switch next to the recipient off. See Share a File for a Limited Time.

The Manage Share dialog

Manage Share is offered when one file that you own is selected. The dialog shows the file's icon, name and size, and the following parts:

• Share with a user or group: opens the picker, and becomes Cancel while the picker is open. The picker lists groups first, then users, and leaves out everyone the file is already shared with. Type in Filter by name or email… to narrow it, then click Share or Share with n.
• Recipient filters: Filter by name or email… and Filter by restrictions narrow the list of recipients. When nothing matches, the list shows "No results found." and "Your search returned 0 results."
• Recipient rows: each row shows the name, the email or the number of members of a group, "Shared date", the expiration, the restrictions list, and the unshare button. New recipients start with Full access.
• Group members: click a group row (tooltip Show members) to list its members. An empty group shows "This group has no members."
• Empty state: a file with no recipients shows "This file is not shared with anybody." and 'Click on the "Share with a user or group" button to start sharing this file.'
• Close: closes the dialog. Changes to expiration and restrictions save on their own about half a second after you make them, so there is no Save button.

Confirmations, Errors & Solutions

Shared File with User Successfully

Shared file with user-name.

Shared File with Group Successfully

Shared file with group-name.

Icon Confirmation

In grid view, a blue share icon () confirms the file is shared with one or more users or groups. In table view, the Sharing column shows the users and groups the file is shared with.

No File Selection

No items selected.

Select File to Share

You must select the file before sharing it.

Failed to Share File with User

Failed to share file with user-name: Session not authorized to interact with project.

Add User to Project

Ask the project manager to add the user to the project associated with this file's tag.

Failed to Share File with User

Failed to share file with user-name: Session not authorized to interact with project.

Certify User for the Project

Ask your project manager to certify the user for the project's security requirements.

Failed to Update Expiration

Failed to update expiration: Session not authorized to interact with project.

Add User to Project to Update Expiration

You must add the user to the project associated with the file's tag to update the expiration.

User Still Has Access After Revoking Certification

User still has access to a shared project-tagged file after admin revoke their project certification.

The Project Does not Have Security Levels

An admin must either add a security level to the project to make the user's certifications active or remove the user's project membership.

Share a File for a Limited Time

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Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select the file you want to share for a limited time.
4. Select Manage Share.
5. In the prompt, click Share with a user or group, select the user(s) or group(s) you want to share the file with, then click Share with N (N is the number you selected).
6. Next to the appropriate user or group, check that the expiration switch is on. It is on by default, with the system's default expiration. Its tooltip reads Disable expiration while it is on and Allow expiration while it is off.
7. Click the expiration text next to the switch and choose the share expiration date. The earliest date you can choose is tomorrow.
8. Click Close.

The expiration text reads "Expires in n days", "Doesn't expire", or, after the date has passed, "Expired n days ago" on a red row. Click the pencil on an expired row (tooltip Renew expiration) to choose a new date. To make a share permanent, turn the switch off.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Click Share.

Share with group and Share with user are offered when two or more files and no folders are selected. The prompt is titled "Share n files?" and has these fields:

• Group or User: the recipient. Type to search, then pick one from the list. Group lists your groups, and User lists the users you can see.
• Expiration: starts at the system's default expiration. The hint reads "Clear this field to share with no expiration". A date that is not after today shows "Must be after today", and text that is not a date shows "Enter a valid date".
• Restrictions: the restrictions for the recipient. Leave it empty for full access.

Click Share to start the task "Sharing n files with name", or Cancel.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Click Share.

Confirmations, Errors & Solutions

You do not have the File Access Keys

Failed to access file: All available keys for this file are expired.

Ask the File's Owner to Renew the Share

Your share of this file has expired. Ask the file's owner to renew the share: in Manage Share, the owner can change or remove the expiration date of your share.

Share a File with View Restrictions

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Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select the file you want to share with view restrictions.
4. Select Manage Share.
5. In the prompt, click Share with a user or group, select the user(s) or group(s) you want to share the file with, then click Share with N (N is the number you selected).
6. Next to the user or group, open the restrictions list (it reads Full access when nothing is restricted) and select Cannot view.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot view option.
9. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot view option.
9. Click Share.

Confirmations, Errors & Solutions

Failed to View File

Failed to access file: You do not have permission to view this file.

Ask the File's Owner to Change the Restriction

Ask the file's owner to change the restriction on your share in Manage Share so that you can view the file.

Share a File with Download Restrictions

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Method one:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select the file you want to share with download restrictions.
4. Select Manage Share.
5. In the prompt, click Share with a user or group, select the user(s) or group(s) you want to share the file with, then click Share with N (N is the number you selected).
6. Next to the user or group, open the restrictions list (it reads Full access when nothing is restricted) and select Cannot download.
7. Click Close.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with group.
6. In the prompt, enter the group name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot download option.
9. Click Share.

Method three:

1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select multiple files you want to share.
4. Click the Open full menu button in the top center panel.
5. Select Share with user.
6. In the prompt, enter the user name you want to share the files with.
7. Select an expiration date.
8. Select Restrictions and tick the Cannot download option.
9. Click Share.

Confirmations, Errors & Solutions

Failed to Download File

Failed to download file/ file-name.file-format: You do not have permission to download this file.

Ask the File's Owner to Change the Restriction

Ask the file's owner to change the restriction on your share in Manage Share so that you can download the file.

Failed to Open Download Writer

Failed to download file file-name.file-format: downloadFile: Could not open download writer: downloadFile: failed to open destination file full-destination-download-path Access is denied.

Ask the File's Owner to Change the Restriction

Ask the file's owner to change the restriction on your share in Manage Share so that you can download the file.

caution

File share restrictions remain active until you turn them off.

info

You can apply multiple restrictions simultaneously when sharing a file.

Unshare a File

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1. Go to the Vault icon in the top left panel.
2. Click the My Files section on the left panel.
3. Select the file that you want to unshare.
4. Select Manage Share.
5. In the prompt, click the delete button next to the user(s) or group(s) you want to unshare the file with.
6. Click Close.

caution

Unsharing is permanent and takes effect as soon as you click the button, with no confirmation. The users or groups you remove lose access to the file immediately, and you must share the file again to give it back.

Remove your own access to a file

1. Go to the Vault icon in the top left panel.
2. Click the Shared With Me section on the left panel.
3. Select the file(s) someone else shared with you.
4. Click the Open full menu button in the top center panel.
5. Select Remove Share.
6. In the prompt, click Yes.

The prompt is titled "Are you sure you want to remove your access from this file(s)?" and warns "WARNING: By proceeding with this action, you will permanently lose your access to this file(s). This action is irreversible, and you will not be able to view, edit, or interact with this file again until it is re-shared." Remove Share is offered only in Shared With Me, for files you do not own.

Confirmations, Errors & Solutions

Unshared File with User Successfully

User-name no longer has access.

Unshared File with Group Successfully

Group-name no longer has access.

Self Removed Share Access

Files unshared.

Failed to Unshare Files

Failed to unshare files: Session not authorized to interact with project.

Ask System Admin to Remove You from Project

You must ask your system admin to remove you from the project. If the project is deleted, obsolete, or inactive, the admin who originally shared the file with you must also remove your access.

View Files Shared by You

1. Go to the Vault icon in the top left panel.
2. Click the Shared By Me section on the left panel.
3. View all files and directories you have shared with other users or groups.

View Files Shared with You

1. Go to the Vault icon in the top left panel.
2. Click the Shared With Me section on the left panel.
3. View all files and directories shared with you by other users or groups.