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How do I back up a project?

Premeditation​

Projects may contain sensitive information and should be handled in project-tagged environments. The backup keeps a copy of user accounts, teams, and projects recorded in the backup system.

Principle​

Suppose your data center went on fire and all the physical servers are completely lost. You should already have a distinct remote location where you would stock your backups on magnetic tapes, for instance.

In case a project member leaves the project or leaves the institution, files remain in the backup system. The backup process is access-controlled and does not rely on the user's encryption keys. It can back up objects such as user accounts, teams, or projects independently.

Practice​

You cannot backup a project, but you can create a backup object out of the project, which will be automatically backed up by the system.

Short Workflow​

To create a new backup object, navigate to the tab in the Backup Objects section.

  • Click the Create New Backup Object button in the top right.
  • Follow the instructions from the create backup object section.

Your project is now backed up. Any member who leaves the project will have the data saved in the backup system. Depending on your institution, you may customize the retainment data period to an unlimited extent.

Extended Workflow​

A more extended workflow to back up a project without using the tiCrypt backup system is the following.

1. Create an encrypted drive for the project contents​

To create an encrypted drive navigate to the tab in the section.

  • Click the Create new drive icon located in the top right corner.
  • Follow the instructions from the create a drive section.

2. Create a new VM configuration for the project members only​

To create a new VM configuration navigate to the tab, in the Virtual Machines section.

3. Tag the VM configuration with the appropriate project.​

To tag the VM configuration with a project navigate to the tab, in the Virtual Machines section.

  • Select the connected VM you want to tag the project to.
  • Click the Three dots button in the top right.
  • Click the Set Project option.
  • Follow the instructions from the set project (classify VM) section.
Reminder

When you tag a VM configuration with a project, you tag the drive of the VM configuration.

4. Add project members to project-tagged VM​

To add users to a VM configuration navigate to the tab, in the Virtual Machines section.

  • Select the virtual machine you want to add users to.
  • Click the User Management card on the right panel.
  • Click the Add User(s) button at the top panel.
  • Follow the instructions from the add a user to VM Configuration section.

5. Transfer data from Vault to VM​

To transfer files between VM and Vault navigate to the tab, in the Virtual Machines section.

  • Select the connected VM you want to transfer to/from.
  • Click the Transfer files to/from Vault button in the center-right.
  • Follow the instructions from the set project (classify VM) section.
note

Each project member must transfer their own project-tagged files and directories once they want to back them up into an encrypted project-tagged drive.