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Profile

Profile Outline​

In this section, you can view all of the information about your account.

To view your profile navigate to the top right corner of the page and click on your User name.

  • Click My profile option.

  • View prompt options in the top left panel.

    • . Profile: the user profile containing the total number of custom permissions.
    • . Account status: whether or not the account has a disable restriction until a specified date.
    • . State: whether the user is inactive, active or active and escrow on next login.
    • . Role: current user role may be user, sub-administrator, administrator or super-administrator.
  • View five sections in the left panel that can be displayed on the right as follows.
    • . Permissions: your current permissions in the system.
    • . Teams: the teams you are part of.
    • . Projects: the projects you are a member of.
    • . Certifications: the certifications you acquired.
    • . Groups: the groups you are a member of.
    • . Drives: the drives you can access either read-write or read-only.
    • . Running Virtual Machines: the running virtual machines you can access.
    • . Virtual Machine Configurations: the existing virtual machines shared with you.
tip

You can access other User Profiles by navigating to tab in the section in the top right panel and clicking on the user name.

User State​

In My profile navigate to User State on the left panel.

  • This option is static for all user roles in the system.
  • There are three user states you can be in:
    • . New, escrow upon login
    • .Active
    • .Inactive
note

New users should have New, escrow upon login in the begining then have their states automatically switched to Active.

Disable Account​

If you leave the institution or go on a holiday, you may want to disable your account or another user's account for a specified time. Disabling other user accounts will require permissions from an admin.

In My profile navigate to Disable Account on the left panel.

  • In the prompt, type a disable until date which will restrict you from logging in until the specified date.

  • Additionally, select the Remove disable restriction if you want to enable your account.

  • Click .

caution

Do not attempt to randomly disable and enable your account. This may result in losing account access.

User Role​

In My profile navigate to User on the left panel.

  • This option is static for all user roles in the system.
note

Based on your user role permissions, you can view other user roles that are lower in hierarchy. There are in total four user roles.

  • . User
  • . Sub-administrator
  • . Administrator
  • . Super-administrator

Permissions​

In My profile navigate to Permissions on the left panel.

  • View your profile permissions in the right panel.

  • .Tick or Untick permissions that need altering.

danger

Do not attempt to change permissions randomly. This may result in losing account access. Only a user with a higher role (e.g. Subadmin, Admin) can alter your permissions in the system.

info

You can be granted or denied permissions in bulk.

Teams​

In My profile navigate to Teams on the left panel.

  • View the teams you are in.

With the appropriate permissions from an admin, you can:

  • .Add yourself to a team.
  • .Remove yourself from a team.
  • .Bulk Email all members of a team.

Projects​

In My profile navigate to Projects on the left panel.

  • View the projects you are in.

With the appropriate permissions from an admin, you can:

  • .Add yourself to a project.
  • .Edit the expiration date, your role and restrictions in a project.
  • .Remove yourself from a project.
  • .Bulk Email all members of a project.

Certifications​

In My profile navigate to Certifications on the left panel.

  • View the certifications you own.

With the appropriate permissions from an admin, you can:

  • .Add certifications.
  • .Edit the expiration date of your certifications.
  • .Remove certifications.
  • .Mark certifications as expired .
  • .Bulk Email all members who own a specific certification.

Groups​

In My profile navigate to Groups on the left panel.

  • View the groups you are in.

With the appropriate permissions from an admin, you can:

  • .Add yourself to a group.
  • .Remove yourself from a group.
  • .Bulk Email all members of a group.

You can also be assigned to multiple groups by your admin.

note

Groups are often used in tandem with Projects.

Drives​

In My profile navigate to Drives on the left panel.

  • View the drives you have access to.

With the appropriate permissions from an admin, you can:

  • .Share drive with other users either in read-only or read-write mode.
  • .Edit drive properties such as name and cache/IO strategy.
  • .Change project in drive by tagging it with a current project/subproject.
  • .Bulk Email all users who share the drive.
  • .Unshare from everyone else to unshare drive access with all users.
  • .Delete the drive and all its data.
note

You can view both read-write or read-only drives you have access to.

Running Virtual Machines​

In My profile navigate to Running Virtual Machines on the left panel.

  • View the running virtual machines you have access to.

With the appropriate permissions from an admin, you can:

  • .Open remote application in the running virtual machine via proxy connection to local ports.
  • .Transfer files to/from Vault via the running virtual machine's drives and access directories.
  • .Open SFTP pathway in the running virtual machine via proxy connection to local ports for larger data transfer.
  • .Open Terminal Hub of command for all running virtual machines.
  • .Fix VM permissions between your user permissions and the running virtual machine.
  • .Restart controller of the running virtual machine.
  • .Repair corrupted database between the running virtual machine and the system.
  • .View logs of all actions for the running virtual machine.
  • .JSON Export generation from the running virtual machine data.
  • .Open VNC terminal from the running virtual machine. The running VM must have VNC enabled.
  • .Share the running virtual machine with other users while optionally syncing user access and/or auto-share drives.
  • .Bulk Email all users who share the running virtual machine.
  • .Shut down normally or by force the running virtual machine.

Virtual Machine Configurations​

In My profile navigate to Virtual Machine Configurations on the left panel.

  • View the existing virtual machines that were shared with you.

With the appropriate permissions from an admin, you can:

  • .Edit the basic virtual machine information, hardware setup, home drive, and optionally extra drive(s), additional options and actions.
  • .Share the virtual machine with other users while optionally syncing user access and/or auto-share drives.
  • .Bulk Email all users who share the virtual machine.
  • .Shut down normally or by force the virtual machine.
info

Some VMs may require you to be part of a project or have the appropriate permissions to connect to them.