Groups

Access Group Directories

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. View all the groups you have access to in the right panel.

info

• Users with user roles can only view the groups they are part of.
• Users with sub-admin roles and admin roles can view the groups they manage.
• Users with super-admin roles can view all existing and past groups.

note

You can use the search bar to find a group in the right panel.

View Groups from Management

1. Go to the Management icon in the top left taskbar.
2. Navigate to the Users section.
3. Click the Groups section in the top left panel.
4. View all existing and past groups in the system.

info

You must be a user with admin or super-admin role to access groups from the management.

View Your Group Members from the Vault

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the group you want to view its members.
4. In the new window, view the list of group members.

Create a Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Create group button to the user you want to onboard.
4. In the pop-up, enter the group name.
5. Click Create.
6. In the new pop-up, enter user names to add to the group.
7. Select their user permissions in the group.
8. Click Add to group.
9. Once done, click Close.

note

The box Add users to group after creation is checked by default.

info

When you create a group you are automatically assigned the group owner role.

Create a Group Tagged by a Project from the Vault

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Create group button to the user you wish to onboard.
4. In the pop-up, enter the group name and select the project to tag the group with.
5. Click Create.
6. In the new pop-up, enter user names to add to the group.
7. Select their user permissions in the group.
8. Click Add to group.
9. Once done, click Close.

caution

You cannot add users to a group unless they are not members of the project the group is tagged with. Users must satisfy project requirements to join a project-tagged group.

Manage a Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button to the appropriate group.
4. Select Open overlay.
5. In the pop-up, view the group details.

note

Group members can be managed by a group owner or by a group member with group permissions granted by the owner.

Add New Members to a Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open the group overlay.
4. Click the Add a new member button in the top center panel.
5. In the new pop-up, enter user names to add to the group.
6. Select their user permissions in the group.
7. Click Add to group.

info

You cannot add members to a project-tagged group unless you are a member of the same tagged project.

Change Group Members' Permissions

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay, select the user you wish to change permissions for.
5. On the left panel tick or untick the permissions as needed.
6. Once done, click Close.

Promote a Group Member to Owner of the Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay, select the user you wish to promote to group owner.
5. Click Promote to owner button in the top left panel.
6. In the pop-up, click Yes to confirm.

danger

When you promote a member to group owner, you will lose all ownership permissions. You will no longer be able to delete the group, but you can leave it. The promoted user, as the new group owner, will have the ability to delete the group but will not be able to leave it.

Remove a Group Member

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay, select the user you wish to remove from the group.
5. Click Remove from group button in the top left panel.
6. In the pop-up, click Yes to confirm.

caution

Deleted group users cannot interact with the group files in any way.

Rename a Group

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button to the group you wish to rename.
4. Select Rename.
5. In the pop-up, enter the new group name.
6. Click Rename.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay window, click Edit group name in the top left panel.
5. In the pop-up, enter the new group name.
6. Click Rename.

Change the Project in a Group

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button to the group you wish to change project.
4. Select Change project.
5. In the pop-up, select the project.
6. Click Classify.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay window, click Change project in the top left panel.
5. In the pop-up, select the project.
6. Click Classify.

caution

You must be a certified member of the project you want to tag your group with. Multiple groups can share the same project tag.
Non-members of the project can view the tagged group's contents only after being granted certified project membership by an admin.

Forcefully Change the Project in a Group

Method one:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button to the group you wish to change project.
4. Select Change project.
5. In the pop-up, tick Use my permission to override rules, re-tag resources with any visible project, regardless of current project relations.
6. Select the project to tag the group.
7. Click Force change with admin privilege.

Method two:

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay window, click Change project in the top left panel.
5. In the pop-up, tick Use my permission to override rules, re-tag resources with any visible project, regardless of current project relations.
6. Select the project to tag the group.
7. Click Force change with admin privilege.

Make a Group Member a Group Manager

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Double-click the group to open group overlay.
4. In the overlay window, select the group member you wish to promote to group manager.
5. Tick the Add Members permission in the left panel.

Download Group Content

1. Go to the Vault icon in the top left panel.
2. Click the Group Directories section on the left panel.
3. Select the group file or directory you wish to download.
4. Click Download in the top center panel.
5. In the prompt, preview files and directories structure.
6. Select the destination of your download.
7. Click Download.

danger

Downloading a group's contents will remove its encryption. It is your full responsibility to secure the files.

Download Group Content via Browser

1. Go to the Vault icon in the top left panel.
2. Click the Group Directories section on the left panel.
3. Select the group file or directory you wish to download.
4. Click the Open Full Menu button in the top center panel.
5. Select Download via Browser in the top center panel.
6. In the prompt, preview files and directories structure.
7. Select the destination of your download.
8. Click Download.

note

Download via Browser should be used as a secondary option to the standard download.

info

Downloading files and directories via Browser will not preserve the directory structure.

Compute Disk Usage in a Group

1. Go to the Vault icon in the top left panel.
2. Click the Group Directories section on the left panel.
3. Select the group file or directory for which you want to compute the disk usage.
4. Click the Open Full Menu button in the top center panel.
5. Select Compute Disk Usage in the top center panel.

Delete a Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button next to the group you want to delete.
4. Select Delete.
5. In the pop-up, click Yes to confirm.

info

You can only delete a group if you are the group owner. If you are a member, you can only leave the group.

Leave a Group

1. Go to the Vault icon in the top left panel.
2. Click the Groups card on the right panel.
3. Click the Open Full Menu button next to the group you want to leave.
4. Select Leave group.
5. In the pop-up, click Leave to confirm.

info

You can only leave a group if you are the group member. If you are an owner, you can only delete the group.

Purpose of Groups in tiCrypt

Groups support collaboration within tiCrypt and allow you to share a file with more users. In a group, you can add, edit, and delete actions only if you are the owner of the group or if you were permitted by your admin.

Difference Between Group Managers and Group Members

Group managers can Add Members while group members cannot.

note

The Add Members permission may be found in the group overlay window.

Requirements of a Tagged Group with a Project

Tagged groups with projects require you to meet their security levels. If you do not meet the project security levels, you can view the tagged group but you cannot view its contents. Group resources tagged with a project label inherit all the security requirements associated with the project.

Comparison Between Groups and Teams

Groups and teams are not the same. Teams are independent of groups and vice versa.

See more

• In FAQ Groups vs. Teams.